How do I restrict people from downloading a Google Doc I have shared?

Oct 2, 20231 min read

In Google Docs you have the option to restrict Downloading, Printing & Copying in the sharing settings.

What is the benefit of this?

This is useful if you want users to be able to edit a document but you don't want them creating a copy of the document, or downloading it and printing it. It gives you more control over the documents you send.

How do I do this?

Step #1 - Click 'Share' in the top right of your Google Doc

In the top right of your Google Doc screen click the light blue 'Share' button.

Image shows a screenshot of a google doc

A screenshot of the share button in Google Docs

Step #2 - Open the further Share settings

Click on the settings cog in the top right of the share window.

Image shows the share box in Google Docs

Tip #3 - Remove the option

Untick the box to disable the option for users to download, print or copy the doc.

Image shows advanced share options in Google Docs

You can change these settings at any time, just follow the steps above.